Team Assistant & Receptionist, boutique investment firm

We are seeking a highly organised and professional Team Assistant & Receptionist on behalf of our client, a leading boutique investment firm based in the heart of Mayfair. This is a fantastic opportunity for a proactive and detail-oriented Team Assistant to take on a key role supporting senior management and ensuring the smooth running of a busy office.

Joining a small yet collaborative team, this role will suit a Team Assistant who thrives in a fast-paced environment, enjoys providing exceptional front-of-house service, and can support multiple team members with administrative tasks. This is a varied and dynamic position, ideal for someone who enjoys being the first point of contact for clients and visitors while keeping everything behind the scenes running like clockwork.

As the Team Assistant & Receptionist, you will be responsible for managing reception duties, handling office administration, and supporting teams with scheduling, travel arrangements, and general operational tasks. You will play a crucial role in maintaining a welcoming and professional office environment, ensuring that everything runs smoothly.

This Team Assistant role is perfect for someone with a strong attention to detail, excellent communication skills, and a friendly, professional approach. If you enjoy working in a collaborative setting where no two days are the same, this could be the perfect opportunity for you!

Key Team Assistant & Receptionist Responsibilities:

• Administrative Support: Provide diary management, scheduling, and travel coordination support to teams and senior management.
• Meeting & Event Coordination: Manage meeting room bookings, ensuring spaces are prepared and well-maintained. Assist with internal event planning and coordination.
• Office Management: Maintain office supplies, manage mail and deliveries, and ensure the office environment is well-organised.
• Reception & Front Desk Management: Greet visitors and clients in a professional and welcoming manner, acting as the first point of contact for the business.
• Communication & Correspondence: Answer and direct phone calls, emails, and general enquiries efficiently and professionally.
• HR & Management Assistance: Support HR and management with various administrative tasks and ad-hoc projects.

Key Team Assistant & Receptionist Requirements:

• Previous experience in a receptionist, administrative, or customer service role is highly desirable.
• Strong verbal and written communication skills, with a professional and approachable manner.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and other relevant administrative tools.
• Exceptional organisational skills, with the ability to multitask and prioritise effectively.
• A proactive and solutions-focused mindset, with the ability to work independently.
• The ability to handle confidential information with professionalism and discretion.
• Fluent Spanish speakers desirable!

This role is 5 days office-based in Mayfair, core hours are 9am-6pm. This opportunity offers the successful candidate the chance to gain valuable experience in a varied and fast-paced role, and to join a business with long-term opportunities. If you’re looking for a role where you can truly make an impact, apply now!

Candidates who apply must be available to start on an immediate basis.

We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.