A very exciting 1:1 opportunity for an Executive Assistant bilingual in French and English to support the MD & Founder of a boutique strategic advisory firm. The offices are based in London but the EA can work remotely if they choose to.
The core responsibilities of the role cover:
Calendar Management: Responsible for the management of the MD’s diary across all meetings, appointments, calls and travel on the day-to-day schedule as well as on the forward planning of the diary.
Email: Assisting the MD with managing email traffic, prioritising and tracking inbound and outbound correspondence, responding to meeting requests and scheduling requirements in a timely manner.
Contacts Management: Recording and updating contact information in the company database and in the MD’s contact database.
Travel and planning logistics: Responsibility for all planning and execution of the MD’s international and domestic travel including all trips, conferences, registrations, meetings and visas.
Family administration support: Supporting the MD’s family admin when required, as well as some assistance on family travel and home administration.
Ideal Executive Assistant profile:
We are looking for an Executive Assistant bilingual in French and English who has exceptionally strong organisational skills, a good attention to detail is essential and the ability to work to tight deadlines or moving goalposts will also be required. The right EA will be excellent at prioritising tasks and sifting through multiple strands of work and projects, helping the MD to identify what is urgent or important and what can wait. A high level of discretion is essential for this role which will include corresponding with c-level and media executives on a day-to-day basis. Due to the international profile of the clients, work will, at times, be required outside of the normal working day and so some flexibility is necessary in this position. The EA should be confident in scheduling meetings across multiple time zones and also creating complex travel itineraries on occasion.
The Executive Assistant must be confidence using Apple products and Gmail, G-Suite and Google Docs are key, in addition to Microsoft Office applications.
To apply to for unique opportunity, please send in your CV for consideration.