Victoria, Central London
Fridays WFH
Key Office Manager/ Executive Assistant Duties
- Liaise with building management to ensure the smooth operation of daily activities, addressing facilities-related issues, and managing supplies, orders, and deliveries.
- Assist the COO and Operations Manager with the coordination of project meetings, including room bookings, catering arrangements, couriers, and car bookings.
- Manage calendars and travel arrangements for employees based in Stockholm, Frankfurt, and Brussels, visiting the UK weekly
- Collaborate with the Operations Manager in organising offsites, AGMs, and occasional meetings and events outside the UK.
- Maintain individual and combined firm Outlook calendars, including managing and overseeing meeting enquiries.
- Complete and process expenses, including expense reports, in a timely manner.
- Resolve issues as they arise, from new technology challenges to premises and staffing needs.
- Perform general office secretarial and administrative tasks as required.
The Ideal Office Manager/Executive Assistant
- Confident, mature, and positive attitude
- Strong interpersonal and written communication skills
- Highly organised and detail-oriented
- Proactive with a can-do attitude, able to take responsibility and follow through.
- Comfortable in a fast-paced environment, able to work well in teams and independently.
- Effective at prioritising tasks, remaining calm and efficient under pressure.
- Quick learner who knows when to ask questions and able to handle new tasks on the go.
- Eager to develop within a growing and dynamic company.
Benefits for the Office Manager/ Executive Assistant
- 25 Days holiday + Xmas closure + Bank holidays
- Fridays WFH, however flexibility when needed
- Discretionary bonus
- Private Medical Insurance
- Pension – contribute 8%
- Life Insurance (3x salary)
- Weekly gym/boot camp session
- Bi-annual Offsites
If this Office Manager role sounds of interest, please apply today!
We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.
