A unique and rare opportunity has arisen for a remote Executive Assistant to support a VIP Middle Eastern Royalty in a business and personal capacity. A demanding yet rewarding role that requires 24/7 support.
Key duties for the EA
- Calendar & Schedule Management: Organise and prioritise meetings, appointments, and events for the family office.
- Meeting Coordination & Documentation: Prepare agendas, take minutes, and ensure timely follow-up for board and management meetings.
- Communication Management: Act as the point of contact for calls, emails, and correspondence on behalf of the Principal
- Document & Records Management: Maintain and secure digital and physical records, ensuring compliance with regulatory standards.
- Expense & Budget Management: Track office-related expenses, process reimbursements, and assist in financial reporting.
- Vendor & Partner Liaison: Coordinate with external advisors and service providers to ensure timely responses and smooth operations.
- Executive management support: Research, Meeting preparation notes, content development and presentations.
- Financial & Asset Management: Oversee personal financial matters, including payments, invoices, and asset performance updates.
- Family & Household Coordination: Liaise with household staff, manage schedules, and handle logistical needs for family events.
- Event Planning: Organise personal gatherings and special occasions, ensuring seamless execution.
- Health & Wellness Coordination: Schedule appointments and coordinate with wellness providers to support the Principal's goals.
The ideal EA
- High integrity and professionalism in managing privileged information.
- Adaptable and innovative in streamlining processes and addressing dynamic needs.
- Strong interpersonal skills with a collaborative mindset to foster positive relationships.
- Resourceful, proactive, and adept at managing a fast-paced and diverse workload.
- Organisation: Proven ability to manage complex schedules, projects, and multi-tasking with precision.
- Communication: Excellent verbal and written skills to handle professional correspondence and stakeholder interactions.
- Discretion: Absolute confidentiality in handling sensitive personal and corporate matters.
- Technical Proficiency: Advanced knowledge of Microsoft Office Suite, Google Workspace, and travel booking platforms.
- Problem-Solving: Calm under pressure with a proactive approach to addressing challenges efficiently.
Benefits for the EA
- Dynamic Environment: Be part of a forward-thinking family office driving impactful initiatives.
- Career Growth: Lead multi-dimensional projects with exposure to national and international leaders.
- Strategic Impact: Contribute to transformative projects aligned with KSA Vision 2030.
- Collaborative Culture: Thrive in a supportive, inclusive environment that values innovation and excellence.
If this Executive Assistant role sounds of interest, please apply today!
We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.
