5 Days office in Mayfair, Central London
A brilliant opportunity has arisen for a Team Assistant to work for one of our longest standing clients. They are a family run boutique real estate firm based in the heart of Mayfair in stunning offices. This is an integral role supporting the whole office and ensuring it runs smoothly! It is 5 days a week in the office, and you will be part of a very friendly team!
Key Duties for the Team Assistant
- Providing administrative support, diary co-ordination and management for the London team (approx. 12 people) and ad hoc support to the Chairman and Founder
- Co-ordinating travel arrangements, events, running errands and other tasks requested by the team
- Answering the phone, relaying messages, escalating enquiries to the correct members of the team
- Responsible for the smooth running of the office, overseeing office supplies such as stationery, groceries and refreshments
- Escalating maintenance issues to internal maintenance team as required
- Financial administration support e.g. managing team expense claims
- Support to the finance team e.g. keeping KYC files up to date, organising fresh certifications periodically, updating structure diagrams and co-ordinating DocuSign
- Preparing and clearing the meeting room
- Organising couriers and post
- Upkeep of the family office digital filing system (reference document and folders)
The Ideal Team Assistant
- Well presented and professional with excellent communication skills
- Natural gravitas, with a can-do attitude and a team player
- Proficient computer skills and familiarity with MS Office (Outlook, Word, PowerPoints, and Excel)
- Willingness to take initiative, tackle new challenges with a proactive mindset, and adapt to the evolving needs of a fast-paced environment.
- Honest, trustworthy and dependable
- Cool, calm and level-headed when dealing with senior members of the company
Benefits for the Team Assistant
- Monday to Friday, 9am - 5:30pm in a beautiful office
- Regular socials
- Private healthcare
- Discretionary bonus
- 25 days holiday plus bank holiday
- Be part of a forward-thinking company with a clear vision and a commitment to excellence.
- They offer a collaborative and dynamic work environment where your contributions will be valued, and your career growth supported.
If you are interested in this Team Assistant role, apply today!
