Administrative Assistant Job Description

A compelling job description is essential when hiring for an admin assistant role. It should give candidates a thorough understanding of the role, core duties, your organisation’s culture and vision, any skills required and what benefits are provided. The overall aim is to make an admin assistant candidate feel drawn to apply for this exciting opportunity.

Admin Assistant Job Description Template

An admin assistant assists with the day-to-day clerical tasks of a business. Their role is to keep business operations running smoothly by providing office administrative support, such as note-taking during meetings, scheduling appointments and arranging staff travel.

Admin Assistant Duties & Responsibilities

Here are some common key responsibilities typically included in an administrative assistant job description:

• Assisting the team with administrative tasks
• Answering telephone calls
• Managing office supplies
• Diary and inbox management
• Making travel arrangements
• Processing expenses
• Organising meetings
• Reporting to the Office Manager and assisting with day-to-day needs
• Filing and scanning
• Supporting with events
• Carrying out research
• Typing up correspondence
• Archiving
• Providing cover for the front of house team if required

Admin Assistant Qualifications & Skills

Below is a list of qualifications and personality traits that an admin assistant needs to have or aspire towards:

• Good academic qualifications
• Competency with Microsoft Office
• Confident and friendly personality
• Professional telephone manner
• Previous, proven admin experience
• The ability to work as part of a team
• Well-spoken
• Polished in appearance

Administrative Assistant Benefits

Here are some of the benefits an admin assistant may expect when working with your company:

• Salary bracket - explore average admin assistant salaries here.
• Pension
• Mobile Phone
• Private medical insurance
• Core office hours
• Annual bonus
• Holiday allowance
• Cycle to work scheme
• Discounted gym membership

Additional benefits to the above list include team social events, the ability to work from home, flexible working hours, a fully stocked fridge and an annual pay review.