HR Assistant Job Description

A good job description gives potential candidates a clear understanding of your expectations and what the role and your company can offer them. It should speak to a candidate and make them feel excited by the opportunity.

We recommend that you start by giving a company overview, highlighting your culture and any future expansion plans that you may have over the next few years. Adding links to relevant parts of your company website is also useful in allowing the candidate to get a better understanding of your organisation quickly.

HR Assistant Job Description Sample

HR assistants provide a pivotal role at the heart of an organisation's most valuable asset: people. An HR assistant role is immersed in the myriad facets of human resources, from onboarding new hires to assisting with payroll and benefits. An ideal candidate should have a passion for people and thrive in a fast-paced, varied environment, as well as be empathetic, communicative, and someone who appreciates the nuances of a diverse workforce.

HR Assistant Responsibilities & Duties

Below is a list of bullet points discussing some key responsibilities of an HR Assistant:

We are looking for an ambitious HR Assistant to join our small, friendly HR team based in Central London. Working within a fast paced and dynamic environment we offer ongoing development and a structured career within the HR discipline. Duties will be varied and you will assist with offering a generalist HR service to the business.

• Starter and leaver administration
• Coordinate induction days
• Maintain and update employee records
• Assist with maternity, paternity and adoption administration processes
• Monitor probationary periods
• Holiday and sickness reporting
• Issue offer letters and contracts to new starters and change letters
• Liaise with finance regarding monthly payroll changes
• Assist with the payroll process
• Provide support with regard to ER issues
• Monitor trial periods, e.g. flexible working
• Administer employee benefits
• Assist with annual salary reviews
• Take minutes at disciplinaries
• Assist with the recruitment process, i.e. scheduling interviews
• Take up and respond to reference requests
• Assist with any ad hoc HR projects
• Provide day-to-day administrative support for the HR department
• Publish job ads

HR Assistant Skills & Requirements

Below is a list of qualifications and personality profile that an HR assistant needs to have or aspire towards:

• Educated to A-Level or above
• Minimum one year’s generalist HR experience
• Numerate with excellent attention to detail
• Must be a team player with strong relationship-building skills
• Advanced Microsoft Office skills
• Experience with HR systems
• Have a professional services or boutique finance background
• Excellent communication skills

HR Assistant Benefits

Here are some of the benefits an HR assistant may expect when working with your company:

• Competitive salary - explore average assistant salaries here.
• Pension
• Mobile phone
• Private medical insurance
• Core office hours
• Annual bonus
• Holiday allowance
• Cycle to work scheme
• Gym membership

You can also include the softer benefits, such as team social events, flexible working hours, a fully stocked fridge, annual pay review, etc.