Office Administrator Job Description

A compelling job description is essential when hiring for an office administrator role. It should give candidates a thorough understanding of the role, core duties, your organisation’s culture and vision, any skills required and what benefits are provided. The overall aim is to make an office admin candidate feel drawn to apply for this exciting opportunity.

Office Administrator Job Description Template

An office administrator plays a crucial role in ensuring the smooth and efficient operation of an office. They provide essential administrative support, manage day-to-day administrative tasks, and maintain a productive work environment. The ideal candidate will be an organised, self-motivated problem solver with exceptional communication skills and a keen eye for detail.

Office Administrator Duties & Responsibilities

Here are some key responsibilities typically included in an office administrator job description:

• Overseeing day-to-day office functions to ensure the office runs smoothly and efficiently.

• Providing administrative support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.

• Answering phone calls, managing emails, and directing enquiries to the appropriate personnel.

• Maintaining inventory of office supplies and placing orders as necessary.

• Scheduling and coordinating meetings, appointments and travel arrangements for staff and executives.

• Processing and managing expenses, including budget tracking and invoice reconciliation.

• Maintaining and organising office files, both physical and digital.

• Supporting the organisation and execution of company events, including staff meetings, team-building activities and other corporate functions.

• Assisting in the development and enforcement of office policies and procedures.

• Performing data entry tasks and preparing regular reports for management review.

Office Administrator Qualifications & Skills

Below is a list of qualifications and personality traits that an office administrator needs to have or aspire towards:

• Good academic qualifications, minimum 5 GSCEs including Maths and English.

• Previous experience in office administration or a related role.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Familiarity with office management software.

• Excellent written and verbal communication skills.

• Strong organisational skills.

• Ability to multitask and prioritise work effectively.

• Keen attention to detail.

• Ability to work well with others and contribute to a positive office culture.

Office Administrator Benefits

Here are some of the benefits an office administrator may expect when working with your company: 

• A competitive salary based on experience and qualifications.

• Pension plan.

• Flexible working hours.

• Potential for remote work.

• Generous holiday allowance.

• Opportunities for professional growth and development, including training and career advancement.

• Private health insurance, including medical, dental and vision.

• Cycle to work scheme.

• Discounted gym membership.

Additional benefits to the above list include team social events, a fully stocked fridge and an annual pay review.