Office Manager Job Description

When writing a job description for an office manager, you want it to speak to a candidate and make them feel excited by the opportunity.

At the start of the job description, it is worthwhile to include a company profile describing what you are looking for and giving an overview of the company and culture. You may also want to include a link to your ‘About Us’ page. This will help to bring the role to life and allow potential office manager candidates to get a feel for the relevant personalities or teams they could be working alongside.

Office Manager Job Description Sample

Office managers are pivotal in maintaining the operational flow and company culture within an organisation. From overseeing daily activities to liaising with key suppliers and managing the front house team, they take on wide-ranging responsibilities to ensure everything runs smoothly. An ideal office manager candidate will be one who is extremely organised and will live and breathe a company’s values.

Office Manager Duties & Responsibilities

Here are some common key responsibilities included in an office manager job description:

• Overseeing the day-to-day smooth running of the office
• Managing the office budget
• Arranging catering for meetings and events
• Maintaining office equipment and supplies
• Liaising with suppliers such as IT and cleaning staff
• Handling any facility issues
• Being responsible for Health and Safety and fire regulations within the office
• Managing expenses, invoices and the company credit card
• Inducting new starters
• Interviewing potential new employees
• Assisting HR with appraisals and reviews
• Ensuring payroll is kept up to date
• Managing subscriptions
• Ensuring all staff have building access
• Managing the front-of-house and admin team
• Negotiating insurance contracts
• Providing cover for the reception team if required
• Reporting for the senior management team
• Organising office operations and procedures
• Ensuring office efficiency
• Managing digital filing systems

Office Manager Skills & Requirements

Below is a list of qualifications and personality profile that an office manager needs to have or aspire towards:

• Educated to A-Level
• Competency with Microsoft Office
• Confident and friendly personality
• Experience in management responsibilities
• The ability to work as part of a team
• Approachable
• Comfortable multi-tasking
• Unflappable and calm
• A project management qualification
• Office administration experience
• Excellent time management and efficiency

Office Manager Benefits

Here are some of the benefits an office manager may expect when working with your company:

• Competitive salary - explore average office manager salaries here.
• Pension
• Mobile Phone
• Private medical insurance
• Core office hours
• Annual bonus
• Holiday allowance
• Cycle to work scheme
• Gym membership

You can also include the softer benefits, such as team social events, flexible working hours, a fully stocked fridge, annual pay review, etc.